This privacy policy governs the manner in which The Llandyrnog Community Shop Limited collects, uses, controls, processes, handles and protects your personal information. If you do not agree to the following policy we suggest you may wish to cease viewing / using our website, and or refrain from submitting your personal data to us via any method of contact.

Policy key definitions:

• “I”, “our”, “us”, or “we” refer to the business, The Llandyrnog Community Shop Limited.
• “you”, “the user” refer to the person(s) using our website and other communication channels.
• Cookies mean small files stored on a users computer or device.

Processing of your personal data

Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about you electronically using the following lawful bases.

Lawful basis: Legitimate interests

• Where our purpose for processing is: To keep you informed about developments in The Llandyrnog Community Shop Limited project. 
• Which is necessary because: You have requested to be kept informed about The Llandyrnog Community Shop Limited as a shareholder, Director, volunteer or other interested party.
• We store your information in one or more of the following ways: Email, postal address and telephone
• Data retention period: We will continue to hold your information on this basis until you withdraw consent or it is determined your consent no longer exists.
• Sharing your information: We do not share your information with third parties. Your information is held only for the above reasons stated.

If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant. If a User decides to opt-out of receiving future notifications we request an email notice be sent to: companysecretary@llandyrnogshop.com  whereby a confirmation of your opt out will be issued. If you opt-out of receiving our updates, we will remove your information from our mailing list.

Your individual rights

Under the GDPR your rights are as follows.

• the right to be informed;
• the right of access;
• the right to rectification;
• the right to erasure;
• the right to restrict processing;
• the right to data portability;
• the right to object; and
• the right not to be subject to automated decision-making including profiling.

How do we store your data?

Your data is held in password protected files. We will keep your data as listed above for the duration of the community effort to preserve the Llandyrnog Shop, Post Office and Community Hub. Once this effort is complete, we will delete your data within 21 days.

Cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When visits are made to websites, they may collect information from you automatically through cookies or similar technology.

For further information, visit allaboutcookies.org.

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How do we use cookies?

The Llandyrnog Community Shop Limited website uses the following cookies:

1. Essential Cookies: These are necessary for the website to function and cannot be switched off. They are usually set in response to actions made by you, such as logging in.
2. Functionality Cookies: These allow the website to remember your site preferences and choices you make when using the site.
3. Analytics Cookies: These collect anonymous data to help us understand how visitors interact with our site.
4. Commenter Cookies: These save your details for future comments on our site.
5. Third-Party Cookies: These are set by third-party services we use, like payment processors, website themes and plugins, and are necessary for certain features of our site.

​If you have any questions about this privacy policy, please contact us: companysecretary@llandyrnogshop.com.

Adopted by the Board on 27 August 2024, to be reviewed by 26 August 2025. Community Benefit Society No 8906.